Books split between an outside accountant and spreadsheets mean the real profit is months late. What is needed is a chart of accounts, cost centres and posted entries that produce a trial balance and statements at any moment.
A chart of accounts set up for you on first use, adjustable to your business.
An entry whose debits and credits differ is refused, and a posted entry is never deleted — it is reversed, and the reversal stays on record.
Trial balance, income statement and balance sheet straight from posted entries.
Close a month so nothing new posts into it, and reopen it as a recorded action if you must.
Invoices, payments and till sales become journal entries under the same rules.
Bank and cash accounts, each pointing at its own ledger account, and post-dated cheques in and out with their due dates. A cheque has five legal moves and no more, and nothing comes back from bounced or cancelled.
Importing is a three-step conversation — the file, then the columns you confirm against real rows, then a preview — and nothing is written before the third. A line that cannot be read is shown with its row number and the reason rather than guessed at, and re-importing the same file adds nothing. Matching is yours: the amount must agree exactly, and a suggestion is ranked, never applied on its own. The reconciliation states the difference and writes no entry to hide it.
Ageing is rebuilt from the payments and credit notes up to the date you ask for, not from today’s balance, so last month’s report says today what it said then; each currency has its own table and two are never added into one figure. The statement lists a customer’s invoices, payments and credit notes with a running balance, in full, with no cap.
The period read two ways: from the two tax accounts, and from the invoices and till sales behind them, split by rate. When the two disagree the page says so rather than reconciling them away. It fills in no return, sends nothing to any authority, and does not move the tax to a payable on its own.
The statement of account covers customers today; suppliers’ bills and payments are not in it yet.
On one set of data: what happens here reaches these apps without anyone retyping it.
There are tax accounts and a working paper that reads a period’s VAT from your own books, but no certification or compliance is claimed until each country’s requirements are reviewed and tested. It fills in no return and sends nothing to any authority.
Not for most of the work: invoices, payments and till sales become entries automatically under fixed posting rules. Manual entries are there for everything else.
No. A posted entry is never deleted or edited; it is reversed by an opposite entry that stays on the books, which is what keeps them auditable.
Trial balance, income statement and balance sheet, straight from posted entries at any moment — and beside them aged balances, a customer’s statement of account, a VAT working paper and a bank reconciliation.
Yes, from a CSV file. You confirm the columns against real rows before anything is written, a line that cannot be read is shown with its row number and the reason, and re-importing the same file adds nothing. There is no direct bank connection and no automatic feed.
Accounting and audit practices with many clients, separate books for each, and statutory filing deadlines.
Law firms and legal consultancies with cases, hearing dates, confidential documents, and billing by hour or by matter.
Contracting firms with long projects, milestone claims, subcontractors, and materials and labour on site.